South East Hockey AGM Notice

NOTICE OF ANNUAL GENERAL MEETING

14 July 2026

Company No: 13433637
Registered Office: England Hockey, Bisham Abbey, Bisham, Marlow SL7 1RR
Date of Notice: Monday 15^th June 2026
AGM Date: Tuesday, 14 July 2026
Time: 7:30pm
Format: Online via Zoom
Registration: Register in advance at  South East Hockey - 2026 AGM Registration – Fill in form by 12^th July 2026

To: All Members of South East Hockey Limited

Notice is hereby given, in accordance with Article 73 of the Articles of Association of South East Hockey Limited, that the Annual General Meeting of the Company will be held on Tuesday, 14 July 2026 at 7:30pm, Online via Zoom

 AGENDA

1. Welcome and Apologies for Absence
2. Minutes of the Annual General Meeting held on Thursday, 10 July 2025
   To receive, consider and if thought fit approve the minutes as a true and accurate record. Minutes enclosed.
3. Matters Arising from the 2025 AGM Minutes
4. Election of Chair (Article 15)
   The Chair of the Board is elected at the Annual General Meeting from Directors who are not retiring, or retiring Directors offering themselves for re-election. Neil Thompson, having served as Chair Elect since July 2025, is proposed for formal election as Chair.
5. Election of Postholders (Articles 73(7) and Part 5)
   The Chair will announce the results of any pre-meeting ballots for contested positions. The following positions are subject to election or confirmation:
   • Director retiring by rotation - Robert Harrison – Governance Director. Eligible for re-election
   • Director retiring by rotation – John Thompson – Finance Director. Eligible for re-election
6. All other continuing Postholders to be confirmed en-bloc. A full schedule of nominees and candidate particulars will be circulated with reports, by Tuesday 7^th July.
7. Chair's Report
   To receive and if thought fit adopt the Chair's Report. Report will be issued by Tuesday 7^th July 2026.
8. Finance Report and Annual Accounts 2024-25
   To receive the Finance Report and annual accounts for the year ended 2025, signed off by the Board and filed at Companies House. Accounts enclosed.
9. Independent Scrutineer's Report on the Company (Article 73(5))
   To receive the report of the Independent Scrutineer. 
10. Proposal: Member Club Subscription Fees 2026-27 (Article 73(2))
11. Proposal: Competition Entry Fees 2026-27 (Article 73(3))
12. Supporting Reports (for receipt)
    Governance, Adult Leagues & Competitions; Junior Competitions; Masters; Officiating; Discipline; Equality, Diversity & Inclusion; Social Media / Communications. Reports to be distributed no later than seven (7) days before the meeting. Report will be issued by Tuesday 7^th July 2026.
13. League Proposals 27/28
    Adoption of league and fixtures arrangements for the 2027/8 season onwards, promulgated earlier in the season by the Board. Call for proposal and seconding by the Chair.
14. Any Other Business
    Documents Enclosed with this Notice

Minutes of the 2025 Annual General Meeting (10 July 2025) Attached.

Attendance and Voting

Attendance and voting is limited to Voting Members in accordance with the Articles. No Voting Member may speak or vote unless all monies due to the Company and to England Hockey have been paid (Article 74(4)).

On a show of hands each Voting Member present has one vote. On a poll, votes are weighted in accordance with Article 87 by reference to the number of adult teams for which subscriptions have been paid.

The England Hockey Observer may attend and speak but has no voting rights.

To attend you must register in advance at South East Hockey - 2026 AGM Registration – Fill in form by 7:30pm on Monday 13^th July 2026. Joining instructions will be sent following registration.

Ballot for Postholder Elections (Article 28)

Ballots for the election of Postholders shall be conducted. Completed ballots must be received not later than 48 hours before the meeting: by Sunday, 12 July 2026 at 7:30pm governance@southeast.hockey

Proxies (Articles 90-94)

Voting Members may appoint a proxy. Proxy appointments must be received at governance@southeast.hockey not less than 48 hours before the meeting (by Sunday, 12 July 2026 at 7:30pm). A proxy appointment form is enclosed.

Nominations and Resolutions

The deadline for receipt of nominations for Postholder elections has passed (15 May 2026, being 56 clear days before the meeting, in accordance with Article 29(c)). Any other proposed resolution should be submitted to the Governance Director at governance@southeast.hockey

By order of the Board of South East Hockey Limited

Robert Harrison
Governance Director
South East Hockey Limited

For further queries, please contact: governance@southeast.hockey