- Governance
South East Hockey Limited AGM 2023 - Further Information
The link to access the meeting will be sent to your Chair/Secretary prior to the meeting, reports are attached at the bottom of this notice, and some additional materials may be issued later.
Agenda
- Introductions
- Chair’s Remarks
- The approval of the Minutes of the Annual General Meeting held on August 3 2022
- The Announcement of Post holder elections for the Director posts of Finance Director, Governance Director, Operations Director and the Chairs of the Adult League, Junior, Masters and Officiating Committees.
- The Company’s Annual Accounts filed up until April 30 2022 and an overview of the draft accounts up until April 30 2023.
- The Independent Scrutineer’s report on the Company
- The Proposals for Membership Subscription Fees (see below)
- The Proposals for entry fees for Competitions and Leagues (see below)
- Any Other Business (of which due notice of 14 days has been given by written notice of the issue)
There are a number of actions required to attend and vote at the AGM, please see the action list below for ease.
| Action required | Deadline for completion | Forms Links | Instructions |
| Register for the meeting | Deadline by –19:30 hours 9 July 2023 | Link Here | Link will be sent directly to nominated Officer |
| Register your proxy / duly authorised representative and cast votes | Deadline by –19:30 hours 9 July 2023 | Link Here | This must be received by 19:30 hours 9 July 2023 or your votes will not be counted. All votes will need to be made in advance via the form attached. |
| Submit your vote for Postholders | Deadline by –19:30 hours 9 July 2023 | Link Here | This must be received by 19:30 hours 9 July 2023 or your votes will not be counted. |
| Remaining items | Vote on night | Vote on night. Voting instructions will be included with the meeting link. |
Note only ONE member per club is eligible to vote.
The Proposals for Membership Subscription Fees are as follows:
The Company proposes that the Member Subscription payments to the Company to be considered at the AGM be as follows:
For Voting Member Clubs, the proposal for Subscriptions shall be £15 per team, the amount charged for the 2022-23 season.
For Voting Junior or Occasional clubs, the proposal for Subscriptions shall be agreed on a case by case basis. Currently, no clubs fit into this category.
For Sub-Areas and other Organisations, the proposal for Subscriptions to be set at £50 (note this is NOT paid by clubs but currently by County associations only).
The Proposals for entry fees for Competitions and League are as follows;
The Company proposes that the entry fees for the Adult leagues shall be £10 per team, the amount charged for the 2022-23 season.
The Company proposes that the entry fees for the Junior league (U14, U16 and U18) shall be at a level agreed by the Directors at the first board meeting following the AGM and not to exceed £20 per team, the amount charged for the 2022-23 season.
It is proposed that the entry fees for all other competitions be set by the Directors following informal consultation with member clubs and based on number of teams entering, hosting and officiating requirements.
Statements from the nominees for the post holder roles are attached at Appendix A to this notice.
Kind regards,
John Thompson
Operations Director, South East Hockey Limited
Appendix A – Statements from Post Holder Nominees
John Thompson – Nominee for Finance Director
I have been on the board of South East Hockey since its inauguration in 2021 serving as Operations Director. I have a background in IT and Finance, being a member of the Chartered Institute of Management Accountants. I have been Secretary of Fleet & Ewshot Hockey club for the last 15 years having played Club hockey since leaving University in the 1980s.
I have been working with Mark Hollis on the outstanding finance actions for the second half of the season and am looking to proactively handle the Area’s finances going forward.
Robert Harrison – Nominee for Governance Director
I have played hockey for over 53 years, at several representative levels, several clubs and in several countries. I am a Level 1 qualified Umpire and have umpired Senior and Junior hockey for nearly 10 years.
I am currently Chairman of Tunbridge Wells HC and have been for 10 years.
I was co-opted onto the Board of South East Hockey early in 2023 in the role of Governance Director and have held the post since then.
Professionally, I am a Solicitor of the Senior Courts of England & Wales (on the roll in 1984) and the Republic of Ireland Law Society (on the roll since 2016). Currently a Consultant at two firms of Solicitors.
I am Chairman of the Association of Insurance and Reinsurance Service Providers.
Julie Bradshaw – Nominee for Chair of Adult League Management Committee
I am a member of Crowborough HC for whom I regularly umpire. I have been in the role of ALMC Chair for the past two years and have previous experience of administering leagues within Sussex.
Chris O’Hagan – Nominee for Chair of Junior Competitions Committee
Currently in post having been co-opted shortly after the last AGM in 2022. I have been involved with Hockey for the past three decades in many roles giving me a good understanding of how the different committees connect. I am a National League Umpire who can be seen travelling across the County on a Saturday having given up playing a few years ago.
Besides being in post, I am currently Head of Girls Hockey at Woking HC and the Director of Coaching at Surrey.
David Colbourne – Nominee for Chair of Officiating Committee
David was elected as Chair of the SE Officiating Committee by the SE branch of England Hockey Officiating at their area AGM in May.